 |
 |
|
Inventory
Barcode Label Tutorial : Inventory Groups Tutorial
Start Press the Clear button and click in the UPC field to start a new inventory record. Table View The table view appears to the right or can take up the whole screen by clicking the Less button as in less detail. The Less button turns into the More button after it is pressed allowing you to easily switch views. Find Type in the product Code or UPC from the keyboard and press ENTER; or just scan it. The default search field can be changed in Settings. UPC - Code The Code field will record up to 16 characters. Do not use special characters (*,/,\,+,=,~,!,@,#,$,%,^,&,(,),|,{,},[,],:,;,?<,>,'," or comma) unless you know they translate into barcode properly. Also try to limit your codes to ten or twelve characters. Up to two records can have the same UPC. When the item is scanned on the invoice screen both items will be added to the invoice. The Code field works the same way. You are free to delete either item added to the invoice, as usual. Weight The inventory weight field used to be 'free form' but now you should only input decimal numbers without unit designation (no lbs, kgs, etc..). If you measure in Imperial units (lbs) and an item weighs half a pound you would record it as .50 and specify lbs in Settings under the Inventory Tab. Quantity - Receive When the quantity is zero or the record is marked unavailable you will get warnings when adding these items to an invoice. The warnings can be ignored. You can get a Reorder Report to discover all of the products that are low or out of stock. Suppliers Click on each Supplier field to add a new supplier from Connections. If a supplier is in use they cannot be deleted from Connections. Last Sale - Reorder @ Last sale is the date the last time this item was sold on an invoice. Adjust the Reorder @ field to the lowest amount of stock acceptable for this item before showing up on the Reorder Report. Picture Pictures should be copies and should be kept under the data directory that is in the Nevitium install folder. On Windows this is usually C:\Program Files\Nevitium\data. An appropriate setup may be C:\Program Files\Nevitium\data\pics. When you choose an image file it is only a reference to the file so if you move the file to another folder you will have no picture. That is why you should copy the pictures you need to a folder in the data directory and reference those. I plan on revising this part of the system soon to make it more convenient. Click on an item in the table view and press F12 or click View Pic to view the image. Groups & Discounts Inventory groups are for creating kits out of individual inventory items and to perhaps apply a discount to the kit or items. Select each item you want in the group and click the Groups button. Click Add to name and save your group. Click on the Groups button any time to see a list of groups and to remove them. Discounts are created by creating an inventory record that has a negative price amount. You may also create a discount item that uses the same code (UPC or Code whichever one you use) as an existing item that you want to discount; when the code is input on the invoice UPC/Code field both items will be inserted on the invoice. If you just hit ENTER on the UPC/Code field on the invoice screen you will have to choose each item manually. Delete Do not delete inventory items unless you know they haven't been used on invoices. This is not critical BUT if you delete a bunch of items that have been sold you will mess up some reports. Inventory records are never a wise thing to delete. You should mark them as Unavailable instead.
|